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Faq

Virtual office

Virtual office is the official place of business of your company. This is the address where the company is legally registered at. All statutory mail will be sent to this registered office address. Our registered office address allows you to use other office services, including your personal virtual assistant. You may use the office services to the extent needed. You don?t have to rent your own office space, hire office personnel, or buy any office equipment.

Our office premises are open from Monday to Friday, between 09.00 AM and 5.00 PM. This is when you may collect your mail, hire a conference room, or work with your assistant.

Each parcel or letter we collect for you will be registered in your personal correspondence logbook, along with the exact receipt date, sender, and number.

Your incoming company mail can be collected by any individual who is authorized to do so in writing.

No, we do not need your company stamp. The incoming company mail will be received on the basis of your authorization in writing.

We will keep your correspondence at Biznes Spot for the period of 6 months from the date it was received. After this period, your mail will be shredded.

You will be notified of incoming mail on the same day it is received.

If any mail is delivered to us after 3:00 PM, it is possible that your notification will be sent on the next business day. You will get your notifications to the e-mail address provided

We will send you scans of your correspondence on the day it is received. If any mail is delivered to us after 3:00 PM, it is possible that the scanned correspondence will be sent on the next business day.

Your correspondence will be sent on a weekly basis, by registered mail, to the correspondence address provided.

Your company will have a dedicated telephone number. You can record your own welcoming message.

If any of your clients calls your number, your company name will be displayed in the system. The receptionist will be ready to answer the telephone using the name of your company. The receptionist will follow your instructions: the call can be either redirected to the telephone number provided, or the receptionist may continue the conversation and report the information obtained back to you via the client panel.

Conference rooms

The conference rooms are open from Monday to Friday, between 09.00 AM and 5.00 PM. Conference rooms can be booked on prior arrangement.

The conference room at ul. Wiślana 8 is equipped with an LCD projector.

A receptionist will welcome the guests according to your instructions. At your request, your company?s name and names of guests can be clearly displayed.

Bookings can be cancelled without any extra cost within 24 hours at the latest of your booked conference time.

We will serve coffee or tea, water or juice, and biscuits. You can also order coffee or tea, or water for your guests.

Your assistant can prepare materials needed for the meeting (PPT presentation, printouts), book tickets, order a taxi or catering.

You and your guests can arrive for the meeting by car that can be parked nearby: there is an underground parking lot at Biznes Spot CENTRUM ? just drive through the gate with a security ramp to Gromada Hotel; Biznes Spot POWIŚLE has a parking space at the entrance to the office ? there is always free parking space available.

Office space

Each working spot consists of a desk, armchair and a lockable cabinet; each room is fitted with office bookshelves

Tenants have an unlimited 24/7 access to the office premises.

The reception desk is open from Monday to Friday, between 09.00 AM and 5.00 PM.

Our staff at the main reception desk will have a list of all tenants and will guide your clients to your office.

You will have a printer, scanner, and shredder at your disposal. You may also choose to have a fixed-line telephone set and a desktop computer at your desk.

Yes, we have a conference room. You will be free to use it at no extra cost for a specific number of hours per month, according to your contract.

Your assistant from the reception desk may order courier post, sent mail, book a place at a restaurant, buy tickets, and do other typical office tasks.

Starting a company

It all depends on you. We may perform the whole process, from the selection of legal form and registration type, drawing up articles of partnership, notary services, and notifications to the competent authorities: The National Court Register KRS, Fiscal Office, and Social Insurance Company ZUS. We may as well fill in and file the company registration forms on your behalf.

According to S24 procedure, a partnership can be registered within 24 hours; tax identification number NIP and business statistical number REGON are assigned within 3 business days.

Yes, we may help you notify all company data updates to the competent bodies, including change of company name, place of business, registered address, members of the management board, members of the Supervisory Board, shareholders, and type of business activity.

You can fill in the contact form, and we will contact you to discuss details.

Accounting

Accounting documents should be delivered to our office at ul. Wiślana 8.

The price depends mainly on the type of business activity and the volume of corporate documents. The accounting services are settled according to a pricelist attached to an accounting service agreement.

Yes, you will have the contact data of your accountant / payroll & HR expert. They can be contacted by phone, e-mail, or in person on prior arrangement.

Yes, your accountant will prepare all necessary documents and will provide the requested files and information to auditors.

Your contact will be valid for an indefinite term, with a three-month period of notice.

Yes, our accounting office has a valid civil liability insurance policy.