Office lease agreement - what to pay special attention to?

Renting a serviced office is a popular solution for small businesses, startups and corporations that need flexible space. However, before signing a contract, it's a good idea to carefully review a few key aspects to avoid unpleasant surprises.

How to find an office for rent?

The advantages of renting a serviced office include a large selection of very diverse offers. Offices for rent are usually offered in the centers of large cities. But this is no longer the standard. It also happens that serviced offices are also offered in such districts as the Warsaw town of Wilanów. Not everyone feels like driving downtown to work. For some people who work online, it is enough for them to go out of their homes to a neighboring street to have the comfort of working.

Choosing the right location for the office

When choosing a location serviced office Warszawa it is worth answering the question of what we expect from the workplace. Do you need only silence for concentration, will you need to go out frequently for meetings, or will you hold meetings at your place? The answers to these questions will help to roughly determine the location - the center or not necessarily.

In the next step, it is worth considering the question of the car, that is, to answer the question of whether we will use it to commute to the office, how often, whether public transportation will suffice. The answers will allow you to further approximate the desired location.

Standard of office premises

Also important for choosing a serviced office is its standard. What matters here is the appearance and equipment of the building, as well as the premises offered. Do we need a representative premises, or is a basic office standard enough.

It is worth paying attention to air conditioning or other means of heating and cooling the premises. Not insignificant is the side facing the office windows and what is behind those windows - greenery, a quiet street or a several-lane thoroughfare or expressway.

In modern office buildings, it is often impossible to open windows. Users are condemned to air conditioning. There are people who get the impression that they suffocate in such conditions. Also, the issue of being able to open windows can also be important.

In case you want customers to come to the office, it seems necessary that the premises can be accessed by a disabled person.

Catering establishments in office buildings

Despite the popularity of box diets and salads brought from home, however, a large number of people expect to be able to eat inexpensively and deliciously not far from their workplace. There are usually eating establishments in large office buildings, but there are some real food deserts. Such a desert, for example, was for a long time the famous Warsaw Mordor in Sluzewiec.  

Serviced office Warszawa Biznes Spot is in such a place where there is no problem with eating out during the day. There is a pub suitable for everyone. In the vicinity of BUW Powiśle, there are pubs every few dozen meters.

Security and monitoring in the office

Security in office buildings is now a basic standard. Surveillance certainly in the big ones. Also increasingly standard in office buildings are gates at the entrance and the need to use a card when going to different sections of the building. 

All this is undoubtedly for security, but it is not necessarily liked, because leaving the card at home makes it very difficult to work. But well...

Parking

Depending on how one intends to commute to a serviced office, the ability to park one's car without problems will either matter or not. It's hard to count on free parking in city centers these days. In Warsaw, it's unattainable. 

Happily close to the location of the serviced office Warszawa Biznes Spot, you can park without any problems. You can also try to buy a parking space in the underground garage in our office building at Vistula 8. Maybe there will be a free space.

Rental fee for premises

The fee for renting premises in a serviced office depends on a great many factors. Starting with the location, the standard of the premises and building, floor, neighborhood, etc....

What also matters is the length of time the contract is signed for and the additional service package the tenant chooses. 

What should an office lease agreement contain?

The lease agreement for office premises must, of course, contain the details of both parties entitled to the agreement. You need to specify the subject of the lease, the price and the applicable notice period, the start and end dates of the agreement. The agreement should also specify the obligations of the landlord and tenant. Part of the agreement is the rules and regulations for the use of the office. 

Insurance of leased premises

When renting office space, the landlord requires the tenant to insure the premises. However, for serviced offices, this rule does not apply. Insurance for leased premises rests with the landlord, but the coverage is unlikely to include the tenant's equipment.

Lease agreement for office space for a definite and indefinite period of time

Both forms of office space lease agreement have pros and cons. An indefinite contract does not bind the parties, and it can be easily and quickly terminated. However, such a lease is more expensive, and in the case of inflation the price can rise quickly. In the serviced office market, this is a more common form of contract. 

With a fixed-term contract, the price is usually lower and fixed. Unless indexation is written in. However, breaking such a contract early will usually incur contractual penalties.

When is an office lease agreement invalid?

A rental agreement is invalid if it is signed by persons who are not authorized to enter into it. Impersonation may also come into play here. 

It is also invalid if the landlord does not have the right to the premises or does not have the right to sublet it.

Probably, there are many other situations encountered in practice when the contract turned out to be invalid. 

What to watch out for when signing an office sublease agreement

It is crucial to check whether the landlord has the right to the property and whether he has the right to sublet the property written into it. This is, of course, if he does not own it. 

Does the person signing the rental agreement have the right to represent the landlord? 

It is also important to check that the partners are not at risk of bankruptcy or have excessive or overdue debts. This applies to both sides of the agreement.

As with any business decision, you need to pay attention to many factors, but the advantages of renting a serviced office are undeniable.