Registering and establishing a company in Warsaw – professional step-by-step assistance
Registering and establishing a company in Warsaw is a process that requires knowledge of regulations, experience, and accuracy in preparing documents.
Biznes Spot professional support in the registration of capital and partnership companies – both in the S24 system and in KRS e-forms using a notarized articles of association. Our team of practitioners will prepare all the necessary documents, submit an application to the National Court Register, and assist in fulfilling obligations towards the tax office, Social Insurance Institution (ZUS), and Central Register and Information on Business Activity (CRBR). This allows entrepreneurs to start their business without the risk of formal errors and delays.
How does company registration work in Warsaw?
1. Choose the form of the company – we will help you choose the appropriate legal form (e.g., limited liability company, simple joint-stock company, limited partnership).
2. Prepare your data and documents – we will prepare a set of documents necessary to register your company in the National Court Register (KRS).
3. Sign the articles of association – online in the S24 system or at a notary public, depending on the chosen method of registration.
4. Submit your application to the National Court Register (KRS) – we will prepare all forms and attachments, which we will then send online. We monitor the registration process.
5. Post-registration formalities – we assist in registering the company with the tax office, Social Insurance Institution (ZUS), and the Central Register of Beneficial Owners (CRBR).
What are the company's obligations after registration?
Once the company is registered, the board of directors is required to perform additional duties
- Notification of the company to the Central Register of Beneficial Owners (CRBR)
- Opening an account in a Polish bank
- Reporting the company to the tax authority:
- Provision of a lease agreement for the premises
- Providing bank account numbers
- Declaration of the company for VAT and possibly for EU VAT, if the company intends to be a VAT payer
- Filing a PCC-3 return and paying tax if the company was registered online
- Notification of the company to the Social Security
- Obtain an EORI number if the company will import products
- Making a qualified signature by foreigners
What documents and information are required to register a limited liability company?
In order to establish a company in Poland, the following are necessary:
- Proof of identity (passport or ID card) – for private individuals
- An extract from the relevant register indicating the persons authorized to represent the corporation
- A qualified electronic signature held by each partner and the management board, or the issuance of a power of attorney for our company – in the case of foreign nationals.
What are the basic details of a limited liability company?
| Number of partners | 1 partner or more |
| Share capital | minimum PLN 5,000 in cash or contributed as a contribution in kind (a notarized agreement is required) |
| Minimum value of 1 share | 50 PLN |
| Method of incorporation | notarial deed or online via the government portal |
| Registration time | online registration via S24: 2-4 weeks with the participation of a notary: 3-6 weeks |
| Partners | any person or corporation may become a partner |
| Management | any Polish citizen or foreigner with no criminal record for business crimes |
| Liability of shareholders | partners are not liable for obligations |
| Management responsibility | the management board shall not be liable provided that the company's bankruptcy is reported in a timely manner |
| Reporting | obligation to submit financial statements every year |
| VAT | 23% standard rate 0%, 5%, and 8% – preferential rates for selected goods and services |
| Income tax | 9% – small taxpayers with income below EUR 2 million 19% – flat tax for medium and large taxpayers |
How much does it cost to register a company—what do the costs consist of?
The costs of registering a company consist of several components and depend on the registration method chosen. The cheapest option is registration in S24 with a minimum capital of PLN 5,000. In this case, the price is from PLN 1,000, including the KRS fee of PLN 350.
Costs increase if:
- the articles of association require legal consultation; prices depend on the law firm's rates and the time needed to draft the agreement
- the articles of association are concluded in the presence of a notary public; the cost depends on the number of copies and the number of pages of the agreement itself; in the case of partners who do not speak Polish, the presence of a sworn translator is required
- the share capital is higher than the minimum; the higher the capital, the higher the tax on civil law transactions, which amounts to 0.5%
- The application is submitted via KRS e-forms on the Court Register Portal. In 2025, the fee is PLN 600.
If the partners and management board are foreigners, the additional cost of obtaining a Polish PESEL number and qualified electronic signatures must be taken into account.
FAQ - FREQUENTLY ASKED QUESTIONS
Establishment of companies
What is the National Court Register (KRS) and what does a company entry look like?
The National Court Register is a public register of entrepreneurs. A company is established upon entry into the National Court Register; it is assigned a National Court Register number, tax identification number, and statistical number. The National Court Register discloses, among other things, the company name, registered office, Polish Classification of Activities, and management composition.
Can a limited liability company have only one shareholder?
Yes. A limited liability company may be a single-member company; this requires several separate corporate formalities (e.g., a statement by the sole shareholder).
Can a company be registered remotely, without being physically present in Poland?
Yes, in S24 mode using a Trusted Profile or qualified signature; alternatively, a power of attorney and registration with a notary public.
What type of signature is required to register a company (trusted profile or qualified signature)?
In S24, each signatory uses a Trusted Profile or a qualified signature. In the case of a notarial deed, signatures are affixed at the notary's office; further applications are submitted electronically.
Can a foreigner be a partner or member of the management board of a company in Poland?
Yes. Non-Polish citizens may hold shares and sit on the board of directors; identity documents and appropriate electronic signatures or powers of attorney are required.
Can a foreigner establish a limited liability company in Poland, and what are the conditions?
Yes. We need the details of the partners/management board, the address of the registered office in Poland, and electronic signatures (or notarized registration). We assist with the entire procedure.
What is the minimum share capital in a limited liability company and how can it be contributed?
The minimum is PLN 5,000. In S24, contributions are monetary; non-monetary contributions (in-kind contributions) require a notarized agreement.
Does a limited liability company need to have a bank account, and when should it be opened?
Yes, an account is practically necessary for settlements and declarations (NIP-8, VAT-R). We open it after obtaining KRS/NIP/REGON numbers and an entry in the Central Register of Beneficial Owners.
How long does it take to register a company in Warsaw?
Depending on the procedure and court workload: S24 is usually faster; notarization takes longer. Realistically, it takes from a few to several dozen days. If you don't want to wait and need to start your business immediately, check out our offer ready-made companies for sale.
How does S24 registration differ from registration using a notary?
In both cases, the application is submitted online. S24 uses a standard contract template (less flexible, only cash contributions), but is faster and cheaper. A contract in the form of a notarial deed gives full freedom of contract provisions, at the expense of time and fees. The application is submitted via KRS e-forms on the Court Register Portal.
When can I issue my first invoice—can a company in the process of being formed operate?
A company in the process of being established comes into being upon signing the agreement and may incur liabilities; however, practical invoicing is planned only after registration with the Tax Office, especially if the company is to be a VAT payer.
What is a contribution in kind in a limited liability company and how do you make one?
A contribution in kind is a non-monetary contribution that may be made by partners in exchange for shares in the company. It may be, for example, real estate, machinery, a license, or other assets. In order to make a contribution in kind, it must be valued and properly documented in the articles of association concluded in the presence of a notary public.
Do you assist with VAT and EU VAT registration / obtaining an EORI number?
Biznes Spot companies for VAT and EU VAT, fills out the relevant applications that require the signature of the management board. Once the company is listed on the VAT payers list (the so-called white list), we also help to obtain an EORI number.
